WAVE Exhibitor Manual

Thank you for being part of the upcoming WAVE Winter 2023 event in Orlando this January 24-26  Here you can find all the event information you’ll need to be part of the exhibition. 

If you have any additional questions, please contact Ron Procopio at ron@wave-event.co.

Show Information

Hours & Location

Crowne Plaza Louisville Airport Expo Center

Crowne A-B Ballroom

830 Phillips Lane

Louisville, KY 40209


Tuesday September 12, 2023 – 8:00am – 5:00pm

Wednesday, September 13, 2023 – 8:00am – 1:00pm

Expo Hours

Wednesday, September 13, 2023 – 2:00pm-6:00pm

Thursday, September 14, 2023 – 10:00am – 12:30pm


Thursday, September 14, 2023 – 12:30pm – 6:00pm

Booth Details

WAVE 2023 will provide for each exhibitor per 10’x10′ booth space:

  • (1) 6′ Table draped
  • (2) chairs
  • (1) 20 amp power drop
  • (1) Virtual Booth for the WAVE Replay Event

The Crowne A-B Ballroom is carpeted and does not require any additional flooring.  You may bring additional flooring for your space is you wish.  

Rules and Regulations

Labor and Jurisdiction

Kentucky is a right to work state.  At WAVE you CAN unload your own materials, move them to your booth and assemble your booth using hand tools.  

Marketing Opportunities

Exhibitor Description

Please update your profile in the exhibitor registration system

Sponsorship Opportunities

Worship Audio Visual Experience has created a variety of sponsorship opportunities for you to brand, connect or showcase at WAVE 2023.  

Click here for the list of opportunities

Please contact Doug Gould for more information and reservation

Social Media Marketing

WAVE has created some graphics which you may use for your own posting on social media channels.  

Click here for some guidelines and recommendations for your postings.  

Exhibitor Registration

Registration Hours

Tuesday, September 12, 2023 – 8:00am -4:00pm

Wednesday, September 13, 2023 – 8:00am – 5:00pm

Thursday, September 14, 2023 – 8:00am – 2:00pm

Badge Allotment

Exhibitors are given an allotment of (4) badges for each 10’x10′ booth space.

Badges will give you access to the expo hall for set up times, conference sessions, expo and product demos.  

Promotional Codes

You are assigned a dedicated VIP code which you may offer your clients. This grants them complimentary access to WAVE 2023’s Expo hours.  

The promotional code will also offer your clients a $15 discount on full conference badges.  ($175 vs $189) Check your exhibitor bulletins for your custom promo code or contact Ron Procopio at ron@wave-event.co for your code.

Shipping Information

Shipping Information

Shipping receiving and outgoing is handled by the Crowne Plaza Louisville Airport Expo Center.

Shipments may arrive beginning on September 5, 2023.  Shipments that arrive earlier may be assess a small storage fee.  There is a maximum of 14 days storage.


Company contact person

Worship Audio Visual Experience / Vendor Name & Booth Number

September 12-14, 2023

Crowne Plaza Louisville Airport

830 Phillips Lane

Louisville, KY 40209-1387

There is not a raised loading dock at the Crowne Plaza Louisville Airport. All skids or oversized/overweight deliveries must be made on vehicles with lift-gates.

Package Fees assessed by the hotel shipping department:

$4.00 per item (minimum) – normal delivery (70 pounds)

$75.00 per skid/crate – normal delivery (250 pounds)

$10.00 per box over 75 pounds and less than 100 pounds

Additional charges will be incurred for oversize/overweight packages.

$75.00 per skid/crate minimum – weighted freight (250 pounds)

$100.00 per crate – for each 250 pounds (max. 500 lbs)

Receiving of shipments may have a small charge. 

Please schedule your pickups from your shippers:

Thursday, September 14 – 1:00pm – 6:00pm

Friday, September 15 – 8:00am – 11:00am

Exhibitor Bulletins

Exhibitor Bulletin #1
Exhibitor Bulletin #1

Exhibitor Order Forms