WAVE Exhibitor Manual
Thank you for being part of the upcoming WAVE Winter 2023 event in Orlando this January 24-26 Here you can find all the event information you’ll need to be part of the exhibition.
If you have any additional questions, please contact Ron Procopio at firstname.lastname@example.org.
Crowne Plaza Louisville Airport Expo Center
Crowne A-B Ballroom
830 Phillips Lane
Louisville, KY 40209
Tuesday September 12, 2023 – 8:00am – 5:00pm
Wednesday, September 13, 2023 – 8:00am – 1:00pm
Wednesday, September 13, 2023 – 2:00pm-6:00pm
Thursday, September 14, 2023 – 10:00am – 12:30pm
Thursday, September 14, 2023 – 12:30pm – 6:00pm
WAVE 2023 will provide for each exhibitor per 10’x10′ booth space:
- (1) 6′ Table draped
- (2) chairs
- (1) 20 amp power drop
- (1) Virtual Booth for the WAVE Replay Event
The Crowne A-B Ballroom is carpeted and does not require any additional flooring. You may bring additional flooring for your space is you wish.
Rules and Regulations
Kentucky is a right to work state. At WAVE you CAN unload your own materials, move them to your booth and assemble your booth using hand tools.
Please update your profile in the exhibitor registration system
WAVE has created some graphics which you may use for your own posting on social media channels.
Click here for some guidelines and recommendations for your postings.
Tuesday, September 12, 2023 – 8:00am -4:00pm
Wednesday, September 13, 2023 – 8:00am – 5:00pm
Thursday, September 14, 2023 – 8:00am – 2:00pm
Exhibitors are given an allotment of (4) badges for each 10’x10′ booth space.
Badges will give you access to the expo hall for set up times, conference sessions, expo and product demos.
You are assigned a dedicated VIP code which you may offer your clients. This grants them complimentary access to WAVE 2023’s Expo hours.
The promotional code will also offer your clients a $15 discount on full conference badges. ($175 vs $189) Check your exhibitor bulletins for your custom promo code or contact Ron Procopio at email@example.com for your code.
Shipping receiving and outgoing is handled by the Crowne Plaza Louisville Airport Expo Center.
Shipments may arrive beginning on September 5, 2023. Shipments that arrive earlier may be assess a small storage fee. There is a maximum of 14 days storage.
Company contact person
Worship Audio Visual Experience / Vendor Name & Booth Number
September 12-14, 2023
Crowne Plaza Louisville Airport
830 Phillips Lane
Louisville, KY 40209-1387
There is not a raised loading dock at the Crowne Plaza Louisville Airport. All skids or oversized/overweight deliveries must be made on vehicles with lift-gates.
Package Fees assessed by the hotel shipping department:
$4.00 per item (minimum) – normal delivery (70 pounds)
$75.00 per skid/crate – normal delivery (250 pounds)
$10.00 per box over 75 pounds and less than 100 pounds
Additional charges will be incurred for oversize/overweight packages.
$75.00 per skid/crate minimum – weighted freight (250 pounds)
$100.00 per crate – for each 250 pounds (max. 500 lbs)
Receiving of shipments may have a small charge.
Please schedule your pickups from your shippers:
Thursday, September 14 – 1:00pm – 6:00pm
Friday, September 15 – 8:00am – 11:00am